Tips/Tricks in Outlook Express

[Aania]

Keyboard Shortcuts in Outlook Express
To get to the Inbox, press Ctrl-I.
To open a selected message, press Ctrl-O.
To create a new message, press Ctrl-N.
To print the selected message, press Ctrl-P.
To delete a selected message, press Ctrl-D or Delete.
To reply to a selected message, press Ctrl-R.
To forward a selected message, press Ctrl-F.
To open the Go To Folder dialog box, press Ctrl-Y.
To change your layout to display the folder list, press Ctrl-L.
To check your mail, press Ctrl-M.

[Aania]

Re: Keyboard Shortcuts in Outlook Express

Outlook Express can use Microsoft's NetMeeting software for collaborative Internet conference calls.

All the people in the meeting can see what others are typing, as well as some of the program information. They can also hear the other's voices. When you first want to use this feature, you have to configure NetMeeting:

1. Open the Address Book.

2. Choose Tools + Internet Call (or in Outlook, choose Tools + Place a NetMeeting Call).

3. In the Microsoft NetMeeting dialog box, click Next to stick with the default meeting server (the remote computer that keeps track of who is online to join meetings).

4. Enter your own information--such as name and address (you only need to enter the very basics) and click Next.

5. Select a use category for your information on the directory--personal, business, or adults-only (personal is fine for most of us)--and click Next.

6. Specify your modem speed and click Next.

7. In the Audio Tuning Wizard dialog box, click Next to set up your sound hardware. You need earphones (or speakers) and a microphone plugged in. (Note: You have to re-tune this if someone else wants to use your PC for a NetMeeting.)

8. Click finish and NetMeeting launches.

[Aania]

Re: Keyboard Shortcuts in Outlook Express

Forwarding A Group Of Messages

Switch to the folder containing the messages you'd like to forward.

Hold down Ctrl as you click each message.

Right click any message in the selection and select Forward.

A New Message window appears with the messages attached (you can see them across the bottom of the window). Now just complete the message and send it off.

[Aania]

Re: Keyboard Shortcuts in Outlook Express

If you do a lot of traveling, why not export your Address Book to a text file

This way, you can carry the Address Book information on a single floppy disk and not have to worry about being able to read it--everyone has Notepad.. Here's how to do it:

Put a blank formatted floppy disk into Drive A. Now, open the Address Book (select Go > Address Book) and choose File > Export > Address Book. When the Export dialog box opens, select Text File (Comma Separated Values). Click Export and then name the file (A:\address.txt will do). Click Next and select the fields you want to export. After you've made all of your selections, click Finish. Back at the original dialog box, click Close to save your changes and close the dialog box. And don't forget to take that floppy disk with you on your next trip.

How to print out a hard copy of phone numbers from address book:

1. Click the Address Book button (or press Ctrl + Shift + B).

2. Choose File + Print.

3. Under Print range, select All.

4. Under Print Style, select Phone List.

5. Click OK.

The result is an alphabetized list of all your contacts, complete with home and business numbers (including faxes, pagers, and cellular numbers).

[Aania]

Re: Keyboard Shortcuts in Outlook Express

Back Up Your Address Book in Outlook Express

The Address Book isn't in the same location on all computers--its location depends on where you chose to put it the first time you ran Microsoft Mail. The default location for the file is \\Windows\Application Data\Microsoft\Address Book. But many people click on some other folder during installation. To locate the Address Book, start > find > files or folders. Now search Drive C and its subfolders for *.wab. Once you've located the file, put a blank formatted floppy disk into Drive A and then right click the Address Book's icon (in Find). Now, choose Send To > 3-1/2 Floppy A. This will copy the file to a floppy in Drive A. You have just backed up your Address Book.

[Aania]

Re: Keyboard Shortcuts in Outlook Express

More Address Book Tips

When you open the Address Book, you see a list of the names you've entered. Most documentation says to click a name you're interested in and then click the Properties button in the toolbar. But, all you have to do to open the Properties dialog box is double-click the name.

Also, if you want to see some details about a group in the Address Book, just move the mouse pointer over the group's icon and wait a few seconds. A tool tip will open showing you the names of the people entered in the group

[Aania]

Re: Keyboard Shortcuts in Outlook Express

You can set Outlook Express to check your e-mail for you at the interval of your choice.

Choose Tools + Options to open the Options dialog box.

On the General tab, select Check for New Messages Every __ Minutes. Use the up or down arrow (or simply type in the numbers) to adjust the number of minutes.

Click OK.

As long as Outlook Express is running, it automatically checks your mail for you and sends anything in your Outbox, so make sure anything you put in there is ready to go out.

If you prefer to check your mail manually, deselect this option and then use the Send and Receive button or the Tools + Send and Receive command when you're ready.

[Aania]

Re: Keyboard Shortcuts in Outlook Express

Have Outlook Express start when the computer starts

Run Outlook Express and choose Tools, Options. When the Options dialog box opens, click the General tab. Now select the check box labeled "Check for new messages every" and set the time to whatever you need--15 minutes, 30 minutes, and so forth.

Click the Dial Up tab now and select the check box labeled "Hang up when finished sending, receiving, or downloading". Now click OK to close the dialog box and continue.

To set up your Outlook Express to run automatically, right-click Start and choose Open. Double-click Programs, then double-click StartUp. Now use the right mouse button to drag the Outlook Express icon to StartUp. When the menu opens, choose Copy Here.

Next, right-click the Outlook Express in StartUp and choose Properties. When the Properties dialog box opens, click the Shortcut tab. Next, click the arrow at the right side of the Run list box and select Minimized. Click OK to close the dialog box and apply your changes.

The next time you start your computer, Outlook Express opens minimized and checks your mail at the selected time interval.

After you read your mail, click the Minimize button in the upper right corner of the Outlook Express window (its icon is a dash). Keep in mind that if you close Outlook Express, it can't check your mail.

[Aania]

Re: Tips/Tricks in Outlook Express

Outlook Express Keyboard Shortcuts

1st key 2nd key 3rd key What it does ALT ENTER View properties of a selected message ALT K Check names ALT Left arrow Go to the previous message in the list ALT Right arrow Go to the next message in the list ALT S Send (post) a message CTRL < Go to the previous message in the list CTRL > Go to the next message in the list CTRL A Select all messages CTRL D Delete a mail message CTRL ENTER Mark a message as read CTRL ENTER Send (post) a message CTRL F Forward a message CTRL G Reply to all (news only) CTRL I Go to your Inbox CTRL J Go to next unread newsgroup/folder CTRL K Check names CTRL L Show/hide the folder list CTRL M Send and receive mail CTRL N Open or post a new message CTRL O Open a selected message CTRL P Print the selected message CTRL Q Mark a message as read CTRL R Reply to message author CTRL SHIFT < Go to the previous message in the list CTRL SHIFT > Go to the next message in the list CTRL SHIFT A Mark all news messages as read CTRL SHIFT F Find text CTRL SHIFT M Download news for offline reading CTRL SHIFT R Reply to all CTRL SHIFT S Insert signature CTRL SHIFT U Go to next unread news thread CTRL U Go to next unread mail message CTRL W Go to a newsgroup DEL Delete a mail message ENTER Open a selected message ESC Close a message F1 Open Help topics F3 Find text F5 Refresh news messages and headers F7 Check spelling CTRL T Mark a thread as read Plus sign (+) Expand a news thread (show all responses) Left arrow Collapse a news thread (hide messages) TAB Move between the message list, folder list (if on), and preview pane

[Abdul Qudoos]

Re: Tips/Tricks in Outlook Express

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[Soulmate]

Re: Tips/Tricks in Outlook Express

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